In May 2018, the regulations surrounding how companies and organisations can hold your personal data changed. This Notice tells you how we handle your Personal Data and the rights you have, when we hold it. This Notice is intended to comply with the provisions of the General Data Protection Regulation EU 2016/679 (GDPR) which governs how Personal Data is processed within the European Economic Area (EEA).
We are always happy to explain anything which this Notice does not make clear to you.
Who are we?
We are In2 Publishing Ltd (company registration number: 12606163).
Our address is Unit 2A Oaklands Court, Tiverton Business Park, Tiverton Way, Tiverton, EX16 6TG. You will find our contact details at the end of this Notice.
We are the “data controller” for the purposes of GDPR. This means that we decide how your Personal Data is processed and for what purposes.
Please note that In2 Publishing works with a third party, Ticko Media (https://www.tickomedia.co.uk), who act as a third party for media / advertising sales. Ticko Media’s privacy notice can be found here. (https://www.tickomedia.co.uk/privacy-policy)
Your personal data – what is it?
Personal Data is data that relates to a living individual who can be identified from that data. We might be able to identify you from the data itself or by linking that data to other information we have access to. GDPR tells us how we must process your Personal Data.
How do we process your Personal Data?
We comply with our obligations under GDPR in the following ways:
• by keeping Personal Data up to date;
• by storing and destroying it securely;
• by not collecting or retaining unnecessary or excessive amounts of data;
• by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and
• by ensuring that appropriate technical measures are in place to protect Personal Data.
We use your Personal Data for the following purposes:
• To provide subscriptions to various publications you have registered interest in receiving from us, printed and digital
• To provide news and information that we think will be of interest to you in e-newsletters surrounding that subscription
• You can unsubscribe from these at any time by clicking unsubscribe on e-newsletters or by emailing us at [email protected] if it concerns a printed publication
• To gather your information and reproduce it as part of exhibitor listings in official showguides you have requested to appear in
• We will only ask you for personal or business information if we genuinely need it or it will help us to improve the service we offer you
What is the legal basis for processing your personal data?
We process personal information for certain legitimate business purposes, which include some or all of the following:
• To allow the efficient management of the subscription publications or Club you have registered interest in
• To provide regular email news that we think will be of interest to you
• To reproduce your contact information as part of exhibitor listings in official showguides you have requested to appear in
Sharing your personal data
Your Personal Data will be treated as strictly confidential and will be shared only with organisations whose services are required in order to provide the services we offer. We use other companies to help us process your Personal Data so that we can offer you the best possible service.
Some third parties we use may operate outside the EEA. In these cases, we will make sure that we have robust contracts in place with those third parties and that adequate safeguards exist to protect and secure your Personal Data.
How long do we keep your Personal Data?
We keep your Personal Data for as long as you are a member of the RAF Memorial Flight Club or have a subscription to a publication with us. If you have not yet joined the Club or are an expired member who receives our emails, you can opt out at any time by unsubscribing. If we have your information so you can appear in listings in an official showguide we will keep your information for one year to ensure we can easily replicate your listing from the year before if you require us to.
Your rights and your Personal Data
Unless we have an exemption under GDPR, you have the following rights with respect to your Personal Data: -
• The right to request a copy of the Personal Data which we hold about you, without any charge.
• The right to request that we correct any Personal Data found to be inaccurate or out of date.
• The right to request that your Personal Data is erased where it is no longer necessary for us to keep it.
• The right to withdraw your consent to the processing we carry out at any time.
• The right to request that we provide you with your Personal Data and, where possible, to send that data directly to another data controller.
• The right, where there is a dispute in relation to the accuracy or processing of your Personal Data, to ask us to restrict further processing.
• The right to object to the processing of Personal Data.
• The right to lodge a complaint with the Information Commissioners Office and to seek legal recourse.
Further processing
If we wish to use your Personal Data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use. We will do this before we start processing for the new use. We will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Contact Details
If you have a problem, complaint or, if there is something you don’t understand, please contact us first using the following:
In2 Publishing Ltd
Email: [email protected]
Telephone: +44 (0)79 3254 5477
You can contact the Information Commissioners Office on 0303 123 1113, via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.